Minutes March 21, 2011

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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November 21, 2011</U></A></div> <div> <A HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <div> <A HREF="id400.htm" TARGET="_top" TITLE="Minutes January 16, 2012"><U>Minutes January 16, 2012</U></A></div> <div> <A HREF="id402.htm" TARGET="_top" TITLE="Minutes February 20, 2012"><U>Minutes February 20, 2012</U></A></div> <div> <A HREF="id403.htm" TARGET="_top" TITLE="Minutes March 5, 2012"><U>Minutes March 5, 2012</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <bR> <bR> <bR> <div> <B>CORNERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> March 21, 2011</div> <bR> <bR> <div>           The Board of Directors of Cornerstones Municipal Utility District (the "District") met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on March 21, 2011, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div>                     Tony Garza, President </div> <div>                     E.C. Norris, Vice President</div> <div>                     John Irwin, Secretary </div> <div>                     Morgan Stagg, Assistant Secretary</div> <div>                     Mike Chittwood, Assistant Secretary</div> <bR> <div> and being absent:</div> <bR> <div>                     None</div> <bR> <div>           Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Eric Comeau of Bob Leared Interests; Marvin Zahradnik of Landev Engineers, Inc. and Mark Brooks of Young and Brooks..</div> <bR> <div>           The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the February 21, 2011 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>      N/A</div> <bR> <div> <B><U>3.  CONSIDER CONSULTANTS' REPORTS , AS NEEDED;</U></B></div> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>           Eric Comeau of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2010: $27,587.18, Reserve for Uncollectables $2,643.22; Adjustments $10.74.  Original 2010 Tax Levy: $1,013,237.04, Adjustments $100,814.96.  Total Taxes Receivable: $1,138,985.22.  Prior Years Taxes Collected $7,736.07; 2010 Taxes Collected $1,071,448.77.  Taxes Receivable at 2/28/2011: $59,800.38.  2010 Receivables: Debt Service $21,301.62; Maintenance $21,301.62.  Month of 2/2011: Beginning Cash Balance $399,648.58; Total Receipts $21,260.92, Total Disbursements $343,994.03, Cash Balance at 2/28/2011 $76,915.47.  Total Disbursements for the month of March, 2011: $34,089.45, Remaining Cash Balance $42,826.02.  The District is 99.985% for 2004, 99.858% for 2005, 99.776% for 2006, 99.748% for 2007, 99.686% for 2008, 99.525% for 2009 and 96.176% for 2010.  </div> <bR> <div>           After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report and payments of the tax bills.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div>           Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the February 2011 Operations Report.  Total Connections were 1505.  Meter Installations and Inspections for JAN 14 - FEB 13:  New Taps Installed - 0; Sewer Inspections Completed - 0; Builder Inspections completed - 0; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during February 2011.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 14,024,000 at Water Plant #1, Total Supplied - 14,024,000, Daily Average - 500,857.  Water Accountability is at 95.2 for 01/06/11-02/02/11 and 93.4 for the Four Month Average.  Total Operations Charges $23,438.34.  Actual work related costs - $15,500.00 for repairs.  Total Current Billing $73,989.21.  Total Aged Receivables $12,229.04. Total Accounts Receivables $86,218.25.  Total Deposits for February 2011 $76,895.12.  Disconnects/Reconnects Income: $325.00.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.  </div> <bR> <div>      </div> <div>           Upon motion duly made, seconded and unanimously carried, the Board approved the Operator's report.</div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div>           Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  No new requests for water or sewer capacity received.  The contractor will pull wire and make hookup of the auto transfer switch tomorrow at the water plant.  The work should be complete by the end of next week. </div> <bR> <div>           After discussion and upon motion duly made, seconded and unanimously carried, the Board accepted the Engineers report.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div>           Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented the monthly report.  Debt Service Funds available March 21, 2011 - $682,392.58.  Total Debt Service Requirements for 2011: $534,005.00.  General Operating: Previous Cash Balance February 21, 2011 - $51,847.89, General Operating Funds available March 21, 2011 - $3,224,056.91.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2011, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.  John Irwin questioned the Sewer Revenue on the budget.  It was not adjusted or increased.  Under Expense the garbage collection was not budgeted.  Terry will amend the budget and bring a revised budget to the next meeting.</div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeepers report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.  </div> <bR> <div> <B><U>4. AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH HOLLY LAKE COURT WATERLINE EXTENSION;</U></B></div> <bR> <div>           Marvin Zahradnik is waiting on the permits.  Construction should start in 2-3 weeks.  After review and upon motion duly made, seconded and unanimously carried, the Board authorized signature of the construction contracts with KAM Construction and Southwest Water Company as awarded at the previous board meeting.</div> <bR> <div> <B><U>5.  AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH DISTRICT CONTRACT FOR PURCHASE OF ELECTRICITY;</U></B></div> <bR> <div>           Chip Norris reported he met with Anna Agnew.  He doesn't see a need to change energy advisors at this time.  Chip purchased another year of electricity from Suez through Acclaim (Karen Sears) so we are good for another two years.  Mark Brooks will contact Karen Sears for a copy of the new contract.</div> <bR> <div> <B><U>6.  AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH DISTRICT INSURANCE COVERAGES;</U></B></div> <bR> <div>           Mark Brooks sent out a comparison table of other insurance carriers to the Board.  After discussion the Board decided to stay with the previously approved contract from last month's meeting and look at rates again next year.</div> <bR> <div> <B><U>7.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div>           The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>8.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>           Tony Garza reported on the Cinco Regional Operating Committee meeting.  The next phase of repairs at the water plant was authorized.  The results from televising the line shows three leaks.  Our portion of the repairs is estimated at $7,200.00.</div> <bR> <div>  </div> <div> <B><U>9.  AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>           John Irwin reported it is time to look at the landscape bushes and see what needs replacing.  The Board gave John authorization to meet with Junction Landscape and get estimates.</div> <bR> <div> <B><U>10.  PENDING BUSINESS;</U></B></div> <bR> <div>           Terry Holland reminded the Board about the AWBD conference and for anyone attending to make sure they have their registration confirmation.  They can go to AWBD.org to register.</div> <bR> <div>           Chip Norris informed the Board the Chesterfield garbage contract is up on 7/11/2011.  </div> <bR> <div>           Dusty Lane will send out notices to the residents regarding garbage change.</div> <bR> <div>           After concluding and there being no further business to come before the Board, the meeting was adjourned at 7:27 p.m.</div> <bR> <bR> <div>                                                                                                                        _______________________________</div> <div>                                                                                                                        Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> </td> </tr></table></body>