Minutes March 15, 2010

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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November 21, 2011</U></A></div> <div> <A HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B>CORNERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>Cornerstones Municipal Utility District</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> March 15, 2010</div> <bR> <bR> <div>           The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on March 15, 2010, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div> Tony Garza, President</div> <div> Gary Hughes, Vice President</div> <div> John Irwin, Secretary </div> <div> Darryl Box, Investment Officer</div> <bR> <div> And being absent: </div> <bR> <div> E.C. Norris, Assistant Secretary</div> <bR> <bR> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Eric Comeau of Bob Leared Interests; Marvin Zahradnik of Landev Engineers, Inc., Mark Brooks of Young and Brooks and District resident Geert Naumow.  </div> <bR> <div> The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the February 15, 2010 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>      N/A</div> <bR> <div> <B><U>3.  CONSIDER CONSULTANTS' REPORTS , AS NEEDED;</U></B></div> <bR> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>          Eric Comeau of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2009: $22,770.54, Reserve for Uncollectables $2,643.22; Adjustments $752.70.  Original 2009 Tax Levy: $1,004,716.11, Adjustments $142,927.45.  Total Taxes Receivable: $1,167,018.18.  Prior Years Taxes Collected $4,605.58; 2009 Taxes Collected $1,091,762.54.  Taxes Receivable at 2/28/2010: $70,650.06.  2009 Receivables: Debt Service $28,695.66; Maintenance $27,185.36.  Month of 2/2010: Beginning Cash Balance $481,708.78; Total Receipts $19,682.85, Total Disbursements $440,211.10, Cash Balance at 2/28/2010 $61,180.53.  Total Disbursements for the month of March 2010: $19,038.44, Remaining Cash Balance $42,142.09.  The District is 99.985% for 2004, 99.842% for 2005, 99.764% for 2006, 99.707% for 2007, 99.502% for 2008 and 95.131% for 2009.   </div> <bR> <div>           Eric distributed copies of the updated delinquent list.  He reported the second set of invoice statements were mailed out and the next mailing will include late fees.</div> <bR> <div>  </div> <div> After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report and payments of the tax bills.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div>           Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the February 2010 Operations Report.  Total Connections were 1504.  Meter Installations and Inspections for JAN 14 - FEB 13:  New Taps Installed - 0; Sewer Inspections Completed - 0; Builder Inspections completed - 1; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during February 2010.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 12,845,000 at Water Plant #1, Total Supplied - 12,845,000, Daily Average - 458,750.  Subsidence Information: Estimated Number of Months Available - 11.93, Permit Months Remaining - 7, Percent of Permitted Production - 19.10.  Water Accountability is at 97.4 for 1/12/10-02/09/10 and 95.8 for the Four Month Average.  Total Operations Charges $22,856.51.  Actual work related costs - $14,370.00 for repairs.  Total Current Billing $59,510.54.  Total Aged Receivables $7,794.86.  Total Accounts Receivables $67,305.40.  Total Deposits for February 2010 $64,531.64.  Disconnects/Reconnects Income: $260.19.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.  Dusty also informed the Board that SouthWest Water is in a buyout process.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Operator's report. </div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div> Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  No new requests for water or sewer capacity received and nothing from developers.  Marvin looked at the transfer switch change process and will get three proposals.  The plant would have to shut down for three to four days.  If done outside, the shutdown will be shorter.  He will have more information next month.</div> <bR> <div>  </div> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Engineers report.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div> Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented the monthly report.  Debt Service Funds available March 15, 2010 - $666,689.96.  Total Debt Service Requirements for 2010: $512,420.00.  General Operating: Previous Cash Balance February 15, 2010 - $11,564.67, Total Deposits $103,973.60.  Beginning Cash Balance March 15, 2010 - $115,154.71.  General Operating Funds available March 15, 2010 - $2,977,091.45.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2010, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.  Motion was duly made, seconded and unanimously carried to invest some debt service funds into a four month (120 days) CD.</div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeepers report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B><U>4.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div> The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>5. CONDUCT DRAWING FOR BALLOT POSITION IF NECESSARY AND AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH DIRECTORS ELECTION INCLUDING DESIGNATION OF ELECTION OFFICIALS OR ADOPTION OF ORDER FOR CANCELLATION OF ELECTION;</U></B>     </div> <bR> <div>           Mark Brooks reported there are three candidates for Board positions.  The Board conducted a drawing for ballot position of the three candidates.  Position 1 is Gary Hughes, Position 2 is Geert Naumow and Position 3 is Morgan Stagg.  Early voting will be held at 22514 Cove Hollow on week days only starting April 26th to May 4th from 11:00 am to 7:00 pm.  May 8th is Election Day at will be held at the Creekstone Clubhouse.  Poll workers will be paid $10 per hour and their names are Nora Chetwood, Donnie Bannert, Virginia Lester, and either Terry Martin or Carol Wheeler.  After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the ballot positions and election workers.</div> <bR> <div> <B><U>6.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>           Tony Garza informed the Board that the Committee received Cash Call funds for the Plant upgrades.  Also, they completed TV'ing the lines and found no problems.  The Committee is discussing $13,000 for flow meters.</div> <bR> <div>  </div> <div> <B><U>7. DISCUSS AND AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH SUBDIVISION SECURITY;</U></B></div> <bR> <div>           Tony Garza talked to Memorial MUD and Cimarron MUD about district participation in subdivision security.  MUD 81 showed interest but has quite a few questions.  Cimarron was least interested.  Tony proposed leaving it as is for now and hope the HOA's can continue to pay for security.  If not, the Board will look at alternative options at that time.  The item will be taken off the Board Agenda for now.</div> <bR> <div>      </div> <div> <B><U>8. AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>          Ant killer treatment was completed.  John reported on a home invasion in Creekstone. </div> <bR> <div> <B><U>9.  PENDING BUSINESS;</U></B></div> <bR> <div>           N/A</div> <bR> <div>          After concluding and there being no further business to come before the Board, the meeting was adjourned at 7:43 p.m.</div> <bR> <bR> <div>                                                                                                           _______________________________</div> <div>                                                                                                           Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>