Minutes December 21, 2009

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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November 21, 2011</U></A></div> <div> <A HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B>CORNERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>Cornerstones Municipal Utility District</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> December 21, 2009</div> <bR> <div>      The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on December 21, 2009, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div> Tony Garza, President</div> <div> Gary Hughes, Vice President  </div> <div> John Irwin, Secretary </div> <div> E.C. Norris, Assistant Secretary</div> <div> Darryl Box, Investment Officer</div> <bR> <div> And being absent: </div> <bR> <div> None</div> <bR> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Brenda McLaughlin of Bob Leared Interests; and Marvin Zahradnik of Landev Engineers, Inc.</div> <bR> <div>  </div> <div> The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the November 16, 2009 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>           N/A</div> <bR> <div> <B><U>3.  CONSIDER CONSULTANTS' REPORTS, AS NEEDED;</U></B></div> <bR> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>           Brenda McLaughlin of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2009: $22,770.54, Reserve for Uncollectables $2,643.22; Adjustments $369.10.  Original 2009 Tax Levy: $1,004,716.11, Adjustments $116,913.82.  Total Taxes Receivable: $1,142,126.35.  Prior Years Taxes Collected $4,307.12; 2009 Taxes Collected $59,797.79.  Taxes Receivable at 11/30/2009: $1,078,021.44.  2009 Receivables: Debt Service $545,265.14; Maintenance $516,567.00.  Month of 11/2009: Beginning Cash Balance $21,014.12; Total Receipts $60,060.83, Total Disbursements $3,691.63, Cash Balance at 11/30/2009 $77,383.32.  Total Disbursements for the month of December 2009: $64,090.20, Remaining Cash Balance $13,293.12.  The District is 99.985% for 2004, 99.842% for 2005, 99.764% for 2006, 99.666% for 2007, 99.426% for 2008 and 5.331% for 2009.   After looking at the values, the District is almost where they were last year in values.  We will have 308 million after supplement.  Brenda added the tax exemption history data to the report. Brenda asked if the Board would like to approve approximately $500 to purchase new aerial photo and CD of the District.</div> <bR> <div> After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report and payments of the tax bills presented and approved the purchase of a new aerial photo and CD for the District.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div>           Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the November 2009 Operations Report.  Total Connections were 1504.  Meter Installations and Inspections for OCT 14 - NOV 13:  New Taps Installed - 2; Sewer Inspections Completed - 0; Builder Inspections completed - 0; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during November 2009.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 16,566,000 at Water Plant #1, Total Supplied - 16,566,000, Daily Average - 552,200.  Subsidence Information: Estimated Number of Months Available - 13.47, Permit Months Remaining - 10, Percent of Permitted Production - 8.66.  Water Accountability is at 98.8 for 10/08/09-11/06/09 and 95.5 for the Four Month Average.  Total Operations Charges $23,444.03.  Actual work related costs - $7,100.00 for repairs.  Total Current Billing $69,322.65.  Total Aged Receivables $22,704.33.  Total Accounts Receivables $92,026.68.  Total Deposits for November 2009 $77,692.97.  Disconnects/Reconnects Income: $300.00.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the operator's report. </div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div> Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  No new requests for water or sewer capacity received.  Marvin gave Dusty Lane the template for the Emergency Preparedness Plan.  He should have it back in draft form next month.  Has the TCEQ form to outline.  Plan is due March 2010.  </div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Engineers Report.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div> Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented the monthly report.  Debt Service Funds available December 21, 2009 - $176,561.02.  Total Debt Service Requirements for 2010: $512,420.00.  General Operating: Previous Cash Balance November 16, 2009 - $32,160.65, Total Deposits $100,636.32.  Beginning Cash Balance December 21, 2009 - $86,239.44.  General Operating Funds available December 21, 2009 - $2,598,878.07.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2010, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.  The Board requested Terry to move the Engineer fees to capital improvements on the budget.   Discussed flood lights in the Greenbelt which only half are working.  They are being billed to us with address of 1620 1/3 Cornerstones Place Drive.  John Irwin has talked to Centerpoint Energy.   Mark Brooks will contact Centerpoint requesting repair of the lights along the south side of the Greenbelt fence line from Cornerstones Place Dr. east to Mason Road, by certified letter if necessary.</div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeepers report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B><U>4.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div> The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>5.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>           Tony Garza updated the Board on plant repairs.  Master Control System is next to repair.</div> <bR> <div> <B><U>6. DISCUSS AND AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH SUBDIVISION SECURITY;</U></B></div> <bR> <div>           The Board discussed values.  District will see a five million dollar increase in taxable value.  The Board discussed possibility of using District money to provide funds for constable security for the district taxpayers.  After discussions the Board tabled this agenda item until next month.</div> <bR> <div> <B><U>7. AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>           Trees will need to be trimmed in the spring and there is evidence of ants in the greenbelt.</div> <bR> <div> <B><U>8.  PENDING BUSINESS;</U></B></div> <bR> <div>           Mark Brooks reported 2010 election kickoff next month.  New notice to post regarding deadline of election.  Gary Hughes and Darryl Box are up for Renewal.</div> <bR> <div>           After concluding and there being no further business to come before the Board, the meeting was adjourned at 8:26 p.m.</div> <bR> <bR> <bR> <div>                                    _______________________________</div> <div>                                    Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>