Minutes November 16, 2009

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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November 21, 2011</U></A></div> <div> <A HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B>CORNERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>Cornerstones Municipal Utility District</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> November 16, 2009</div> <bR> <bR> <div>      The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on November 16, 2009, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div> Tony Garza, President</div> <div> Gary Hughes, Vice President  </div> <div> John Irwin, Secretary </div> <div> E.C. Norris, Assistant Secretary</div> <div> Darryl Box, Investment Officer</div> <bR> <div> And being absent: </div> <bR> <div> None</div> <bR> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Eric Comeau of Bob Leared Interests; and Marvin Zahradnik of Landev Engineers, Inc.</div> <bR> <div>  </div> <div> The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>           After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the October 19, 2009 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>           N/A</div> <bR> <div> <B><U>3.  CONSIDER CONSULTANTS' REPORTS, AS NEEDED;</U></B></div> <bR> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>           Eric Comeau of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2009: $22,770.54, Reserve for Uncollectables $2,643.22; Adjustments $369.10.  Original 2009 Tax Levy: $1,004,716.11, Adjustments $68,141.82.  Total Taxes Receivable: $1,093.354.35.  Prior Years Taxes Collected $4,152.73; 2009 Taxes Collected $0.00.  Taxes Receivable at 10/31/2009: $1,089,201.62.  2009 Receivables: Debt Service $550,927.03; Maintenance $521,930.90.  Month of 10/2009: Beginning Cash Balance $18,410.42; Total Receipts $4,476.63, Total Disbursements $1,872.93, Cash Balance at 10/31/2009 $21,014.12.  Total Disbursements for the month of November 2009: $3,647.79, Remaining Cash Balance $17,366.33.  The District is 99.985% for 2004, 99.842% for 2005, 99.764% for 2006, 99.666% for 2007 and 99.413% for 2008.  </div> <bR> <div> After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report and payments of the tax bills presented.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div>           Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the October 2009 Operations Report.  Total Connections were 1502.  Meter Installations and Inspections for SEP 14 - OCT 13:  New Taps Installed - 0; Sewer Inspections Completed - 1; Builder Inspections completed - 0; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during October 2009.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 18,077,000 at Water Plant #1, Total Supplied - 18,077,000, Daily Average - 583,129.  Subsidence Information: Estimated Number of Months Available - 14.09, Permit Months Remaining - 11, Percent of Permitted Production - 4.52.  Water Accountability is at 96.8 for 09/06/09-10/07/09 and 95.5 for the Four Month Average.  Total Operations Charges $18,626.68.  Actual work related costs - $10,665.00 for repairs.  Total Current Billing $79,788.49.  Total Aged Receivables $33,835.84.  Total Accounts Receivables $113,624.33.  Total Deposits for October 2009 $124,759.06.  Disconnects/Reconnects Income: $293.64.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.</div> <bR> <div>           Dusty requested the Board consider signing an addendum to the contract to cover the administrative costs associated with the personal information protection.  Dusty will furnish information as to what triggers a Federal Trade Regulation red flag.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the operator's report and signing the addendum to the contract. </div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div> Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  No requests for water or sewer capacity received.  Marvin updated the Board on House Bill 361 requiring Emergency Preparedness Plan.  The District needs to order “Boil Water” signs as part of the Emergency Preparedness Plan.  </div> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Engineer's report.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div> Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented their monthly report.  Debt Service Funds available November 16, 2009 - $146,494.18.  Total Debt Service Requirements for 2010: $512,420.00.  General Operating: Previous Cash Balance October 19, 2009 - $27,208.77, Total Deposits $124,897.59.  Beginning Cash Balance November 16, 2009 - $87,956.53.  General Operating Funds available November 16, 2009 - $2,626,276.90.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2010, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeeper's report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B><U>4.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div> The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>5.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>      Tony Garza had nothing new to report.  Still in the bidding process for the MCC upgrades and should have information on Thursday.  They had a problem at the plant and Dusty Lane is waiting on repair quotes of approximately $10,000.  </div> <bR> <div> <B><U>6. AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>      John Irwin reported installation of the trash bins and benches should start tomorrow 11/17/09.  Also reported the lights at 1620 Cornerstone Place are not working, the Greenbelt is dark.  Street lights are working.  John has called Centerpoint Energy about the problem.</div> <bR> <div> <B><U>7.  PENDING BUSINESS;</U></B></div> <bR> <div>      The Board discussed the M.U.D. District possibly paying for constable service.  Cornerstones, Creekstone and Cinco HOA's are in the contract for 2010.  The cost would be approximately $79.82 per house with 4281 homes.  The cost for 2010 would be approximately $85.40 per house.</div> <bR> <div>      After concluding and there being no further business to come before the Board, the meeting was adjourned at 7:53 p.m.</div> <bR> <bR> <bR> <div>                                    _______________________________</div> <div>                                    Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>