Minutes October 19, 2009

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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TARGET="_top" TITLE="Minutes July 19, 2010"><U>Minutes July 19, 2010</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B>NERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <DIV ALIGN="LEFT"></DIV> <div> <B>Cornerstones Municipal Utility District</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> October 19, 2009</div> <bR> <bR> <div>           The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on October 19, 2009, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div> Tony Garza, President</div> <div> Gary Hughes, Vice President  </div> <div> John Irwin, Secretary </div> <div> E.C. Norris, Assistant Secretary</div> <bR> <div> And being absent: </div> <bR> <div> Darryl Box, Investment Officer</div> <bR> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Eric Comeau of Bob Leared Interests; Marvin Zahradnik of Landev Engineers, Inc.; Mark W. Brooks of Young & Brooks; and Noah Worley of DHK Development.</div> <bR> <div>  </div> <div> The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>          After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the September 21, 2009 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>      N/A</div> <bR> <div> <B><U>3.  CONDUCT PUBLIC HEARING ON PROPOSED TAX RATE;</U></B></div> <bR> <div> Board President Tony Garza announced that one purpose of this board meeting is to conduct a public hearing on the District's proposed tax rate for 2009.  The Directors noted that the District tax assessor has published the required notice for the public hearing and that the public hearing is also noted on the agenda for this board meeting.  The board reviewed discussions at the previous meeting leading to the proposed tax rate as reflected in the published notice.  President Tony Garza then declared the public hearing open and invited questions and comments from the public.  There were no questions or comments from the public.  There being no members of the public in attendance, the public hearing was closed.</div> <bR> <div> <B><U>4. ADOPT ORDER ESTABLISHING AD VALOREN TAX RATE FOR 2009 AND APPROVE AMENDMENT TO DISTRICT INFORMATION FORM;</U></B></div> <bR> <div> The tax rate was published at $0.37.  The Board considered the attached Order Establishing Ad Valorem Tax Rate for 2009, which was reviewed by the Board, passed, and adopted upon motion duly made, seconded and unanimously carried.  The Board was also presented with an Amendment to District Information Form reflecting the new tax rate, which was reviewed and approved upon motion duly made, seconded and unanimously carried.  The Directors present were authorized to execute the Amendment to District Information Form.</div> <bR> <div> <B><U>5.  CONSIDER CONSULTANTS' REPORTS, AS NEEDED;</U></B></div> <bR> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>           Eric Comeau of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2009: $22,770.54, Reserve for Uncollectables $1,539.88; Adjustments $0.00.  Original 2009 Tax Levy: $0.00, Adjustments $0.00.  Total Taxes Receivable: $21,230.66.  Prior Years Taxes Collected $522.60; 2009 Taxes Collected $0.00.  Taxes Receivable at 9/30/2009: $20,708.06.  2009 Receivables: Debt Service $0.00; Maintenance $0.00.  Month of 9/2009: Beginning Cash Balance $22,918.81; Total Receipts $762.61, Total Disbursements $4,567.03, Cash Balance at 9/30/2009 $18,410.42.  Total Disbursements for the month of October 2009: $1,872.93, Remaining Cash Balance $16,537.49.  The District is 99.999% collected for 1999, 100.00% collected for 2000, 99.978% collected for 2001 taxes, 99.998% for 2002 taxes, 99.979% for 2003 taxes, 99.950% for 2004, 99.809% for 2005, 99.732% for 2006, 99.636% for 2007 and 99.239% for 2008.  Also presented to the Board a copy of the latest delinquent list and reported the second set of delinquent statement are being sent out.  As recommmended by Mr. Comeau, the board unanimously authorized moving a list of unpaid personal property accounts for closed businesses to the uncollectable roll.  Mr. Comeau asked whether the board wants to send duplicate statements to the homeowners on any accounts remaining unpaid in January.</div> <bR> <div> After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report, payments of the tax bills presented and duplicate statements to be sent in January.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div>           Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the September 2009 Operations Report.  Total Connections were 1502.  Meter Installations and Inspections for Aug 14 - Sep 13:  New Taps Installed - 0; Sewer Inspections Completed - 4; Builder Inspections completed - 0; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during September 2009.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 26,554,000 at Water Plant #1, Total Supplied - 26,554,000, Daily Average - 885,133.  Subsidence Information: Estimated Number of Months Available - 0.00, Permit Months Remaining - 0, Percent of Permitted Production - 72.18.  Water Accountability is at 93.5 for 08/07/09-09/05/09 and 95.1 for the Four Month Average.  Total Operations Charges $31,419.93.  Actual work related costs - $23,308.00 for repairs.  Total Current Billing $96,875.01.  Total Aged Receivables $28,934.18.  Total Accounts Receivables $125,809.19.  Total Deposits for September 2009 $96,853.57.  Disconnects/Reconnects Income: $295.12.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.</div> <bR> <div> Gary Hughes asked if there had been more line repairs than normal.  Dusty Lane said no upward trend has been noticed.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the operator's report. </div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div> Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  No change in the depression located on Briarchester.  The Education Center has started putting up steel.  No requests for water or sewer capacity received.  Marvin informed the Board of Senate Bill 361 requiring Emergency Preparedness plan.  There is a meeting scheduled for October 27 at the Greenspoint Hilton.  Marvin and Dusty will work together to implement plan once they receive the requirements and template format.  </div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Engineers report and for Dusty and Marvin to start preparation of the Emergency Preparedness Plan.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div> Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented the monthly report.  Debt Service Funds available October 19, 2009 - $140,146.73.  Total Debt Service Requirements for 2009: $1,294,820.00.  General Operating: Previous Cash Balance September 21, 2009 - $31,840.10, Total Deposits $327,253.19.  Beginning Cash Balance October 19, 2009 - $128,415.26.  General Operating Funds available October 19, 2009 - $2,559,558.81.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2009, the proposed Budget for Fiscal Year Ending September 30, 2010, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.  The Board signed for the ICON CD.</div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeepers report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B><U>6.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div> The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>7.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>           Tony Garza reported that the MCC/Electrical Upgrade to the Wastewater Treatment Plant will start around the first of the year.  Rough estimate is $700,000.00.  Our share is 33%. </div> <bR> <div> <B><U>8. DISCUSS AND AUTHORIZE ANY NECESSARY ACTIONS IN CONNECTION WITH SUBDIVISION SECURITY;</U></B></div> <bR> <div>           Tony Garza reported that five subdivisions in our area are contracted with Cimarron under contract 80 with Precinct 5 for constable services.  The current cost split is 70/30 with the county.  There are approximately 5,000 homes in the current contract.  The annual cost for 2010 is approximately $90.00 per home.  The cost is 123,000.00 per year for the area within the District.  There are 1357 residential connections in the District.  </div> <bR> <div> <B><U>9. CONSIDER PROPOSALS FOR GREENBELT FURNITURE AND EQUIPMENT;</U></B></div> <bR> <div>           John Irwin presented the Kraftsman quote for the replacement of the benches and trash receptacles.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the quote of $6,204.31 for the replacement of benches and trash receptacles.</div> <bR> <div> <B><U>10. AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>      N/A</div> <bR> <div> <B><U>11.  PENDING BUSINESS</U></B>;</div> <bR> <div>           Mark Brooks asked the Board if they would like to vote in the Election of Water District Representative for the Harris County Appraisal Board.  Not due until 12/14.  The Board will decide next month so they can review the candidates.  Candidates may be listed on HCAD's website.</div> <bR> <div>           The West Harris County EMS service is ending at the end of the year.  The ESD is talking to West I-10 Fire about possibly taking over EMS services.     </div> <bR> <div>           After concluding and there being no further business to come before the Board, the meeting was adjourned at 8:15 p.m.</div> <bR> <bR> <div>                                                                                                                               _______________________________</div> <div>                                                                                                                               Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>