Minutes August 17, 2009

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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2011</U></A></div> <div> <A HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <B>CORNERSTONES MUNICIPAL UTILITY DISTRICT</B></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>Cornerstones Municipal Utility District</B></div> <div> Minutes of Meeting of Board of Directors</div> <div> August 17, 2009</div> <bR> <bR> <div>      The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on August 17, 2009, in accordance with the duly posted notice of said meeting, with a quorum of Directors present as follows:</div> <bR> <div> Tony Garza, President</div> <div> Gary Hughes, Vice President  </div> <div> John Irwin, Secretary </div> <div> E.C. Norris, Assistant Secretary</div> <div> Darryl Box, Investment Officer</div> <bR> <div> And being absent: </div> <bR> <div>      None</div> <bR> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of SouthWest Water Company; Eric Comeau of Bob Leared Interests; Marvin Zahradnik of Landev Engineers, Inc. and Noah Worley of DHK Development, Inc.</div> <div>  </div> <div> The meeting was called to order at 7:00 p.m. and declared open for such business as might come before it.</div> <bR> <div> <B><U>1.  APPROVE MINUTES OF PRIOR MEETINGS;</U></B></div> <bR> <div>      After discussion, upon motion duly made, seconded and unanimously carried, the Meeting Minutes of the July 20, 2009 meeting were approved.</div> <bR> <div>  </div> <div> <B><U>2.  QUESTIONS/COMMENTS FROM THE PUBLIC;</U></B></div> <bR> <div>      N/A</div> <bR> <div> <B><U>3.  CONSIDER CONSULTANTS' REPORTS, AS NEEDED;</U></B></div> <div> <B><U>a.  TAX ASSESSOR/COLLECTOR'S REPORT,</U></B></div> <bR> <div>      Eric Comeau of Bob Leared Interests, the District's Tax Assessor/Collector, presented the Tax Assessor/Collector report to the Board.  Taxes Receivable 8/31/2008: $26,557.41, Reserve for Uncollectable's $1,539.88; Adjustments $14,798.21.  Original 2008 Tax Levy: $1,090,108.87, Adjustments $83,228.79.  Total Taxes Receivable: $1,213,153.40.  Prior Years Taxes Collected $28,879.15; 2008 Taxes Collected $1,163,806.65.  Taxes Receivable at 7/31/2009: $20,467.60.  2008 Receivables: Debt Service $5,016.32; Maintenance $4,514.69.  Month of 7/2009: Beginning Cash Balance $39,248.83; Total Receipts $1,879.20, Total Disbursements $15,205.17, Cash Balance at 7/31/2009 $25,922.86.  Total Disbursements for the month of August 2009: $4,775.75, Remaining Cash Balance $21,147.11.  The District is 99.999% collected for 1999, 100.00% collected for 2000, 99.978% collected for 2001 taxes, 99.998% for 2002 taxes, 99.979% for 2003 taxes, 99.948% for 2004, 99.842% for 2005, 99.764% for 2006, 99.637% for 2007 and 99.188% for 2008.  Eric presented to the Board a copy of the latest delinquent list and reported the second set of delinquent statement are being sent out.  They are still waiting on certified values from the appraisal district.  He should have something next month.</div> <bR> <div> After discussion and upon motion duly made, seconded and unanimously carried, the Board approved the Tax Assessor/Collector's Report and payments of the tax bills presented and also approved the payment plan request.</div> <bR> <div> <B><U>b.  FINANCIAL ADVISOR,</U></B></div> <bR> <div> N/A</div> <bR> <div> <B><U>c.  OPERATOR'S REPORT,</U></B></div> <bR> <div> Dusty Lane of SouthWest Water Company, the District's Operator, reported on the Districts operations and facilities, and presented the July 2009 Operations Report.  Total Connections were 1502.  Meter Installations and Inspections for Jun 14 - Jul 13:  New Taps Installed - 0; Sewer Inspections Completed - 0; Builder Inspections completed - 0; Customer Service Inspections completed - 0; Net Rental Meter Change - 0.  The required 7 samples were taken during July 2009.  TCEQ Chemical Analysis: Metals 12/4/06; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 5/18/06; Trihalomethane Gasses (THMs) 8/30/2007 and Halocacetic Acids (HAAs) 8/30/2007.  Water Production: Pumped 44,962,000 at Water Plant #1, Total Supplied - 44,962,000, Daily Average - 1,450,387.  Subsidence Information: Estimated Number of Months Available - 8.95, Permit Months Remaining - 2, Percent of Permitted Production - 57.88.  Water Accountability is at 98.7 for 06/07/09-07/08/09 and 95.7 for the Four Month Average.  Total Operations Charges $13,862.86.  Actual work related costs - $5,700.00 for repairs.  Total Current Billing $124,882.88.  Total Aged Receivables $30,246.55.  Total Accounts Receivables $155,129.43.  Total Deposits for July 2009 $90,555.78.  Disconnects/Reconnects Income: $125.00.  Dusty reported on repairs made and presented the Board with a copy of the Cornerstones M.U.D. Delinquent List and the Discharge Monitoring Reports.  Everyone has been duly notified of situation and it is being addressed.</div> <bR> <div> Dusty reported one customer request to check for a leak.  No one was at home but they found a leak on the customer side of the meter and left a door tag.  The customer called a plumber and the leak was on the District side of the meter.  The cost was $109.00 and the customer would like to be reimbursed.  </div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the operator's report and the customer reimbursement request in the amount of $109.00. </div> <bR> <div> <B><U>d.  ENGINEER'S REPORT,</U></B></div> <bR> <div> Marvin Zahradnik of Landev Engineers, Inc., the District's Engineer, presented the engineers report.  Marvin distributed an email to the Board regarding an upcoming NFBWA Surface Water Conversion Workshop to be held on September 2, 2009.   Reported update on plans for Mason Road.  The widening will be in two phases.  Phase 1 will be Rock Canyon to Chesterwick and Phase 2 will be to the county line.  The drawings have been approved and are going out for bid.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the Board approved the Engineers report.</div> <bR> <div> <B><U>e.  BOOKKEEPER'S REPORT,</U></B></div> <bR> <div> Terry Holland of Myrtle Cruz, Inc., the District's Bookkeeper, presented the monthly report.  Debt Service Funds available August 17, 2009 - $1,326,230.65.  Total Debt Service Requirements for 2009: $1,294,820.00.  General Operating: Previous Cash Balance July 20, 2009 - $14,979.81, Total Deposits $338,279.13.  Beginning Cash Balance August 17, 2009 - $112,182.81.  General Operating Funds available August 17, 2009 - $2,564,564.66.  Terry included copies of the Debt Service Calculations for Yield Restriction Report, Cornerstones Energy Report, the Cinco Regional WWTP Improvements Report, Cornerstones MUD Budget for Fiscal Year Ending September 30, 2009, the Investment Report, the Deposit/Collateral Report by District and the Tex Pool Performance sheet.</div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board approved the Bookkeepers report and payment of said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B><U>4.  CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE;</U></B></div> <bR> <div> The Board conducted a hearing on the termination of utility service.  The Operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the Board of Directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  </div> <bR> <div> After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the Operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B><U>5.  CINCO REGIONAL OPERATING COMMITTEE REPORT;</U></B>     </div> <bR> <div>  </div> <div>      Water conservation signs will look similar in each District.  They will have SW Water Company number on the sign.  We will need approximately 10 signs for each level (Mild, Moderate, Severe and Voluntary Request) at a cost of $100.00 each for a total cost of approximately $4,000.00.  After discussion, upon motion duly made, seconded and unanimously carried, the Board authorized the signs.</div> <bR> <div>      Tony Garza reported on plant repairs.  Any repairs to the line would not happen right away.  We will have time to raise the money.  Control plans have been started but it will be three to five years before any major repairs are made to the plant.</div> <bR> <div> <B><U>6. AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS; AND</U></B></div> <bR> <div>      Meter was installed and should be working.  The second trash can next to Cornerstone Place is deteriorated and needs replacing.</div> <bR> <div> <B><U>7.  PENDING BUSINESS;</U></B></div> <bR> <div>      N/A</div> <bR> <div>      After concluding and there being no further business to come before the Board, the meeting was adjourned at 7:34 p.m.</div> <bR> <bR> <bR> <div>                                                                                                                         _______________________________</div> <div>                                                                                                                         Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>