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Minutes January 16, 2006
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CORNERSTONES MUNICIPAL UTILITY DISTRICT
Cornerstones Municipal Utility District
Minutes of Meeting of Board of Directors
January 16, 2006
The Board of Directors of (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on January 16, 2006, in accordance with the duly posted notice of said meeting, with a quorum of directors present as follows:
Tony Garza, President
E.C. Norris, Secretary
John Irwin, Assistant Secretary
Darryl Box, Investment Officer
and being absent:
Gary Hughes, Vice President
Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Bob Leared of Bob Leared Interests; Dusty Lane of Eco-Resources, Inc.; Marvin Zahradnik of Landev Engineers, Inc.; Mark Brooks of Young & Brooks and Doug Knopka of Cinco LTD.
The meeting was called to order at 7:00 and declared open for such business as might come before it.
APPROVE MINUTES OF PRIOR MEETINGS
After discussion, upon motion duly made, seconded and unanimously carried, the minutes of the December 19, 2005 meeting were approved.
QUESTIONS/COMMENTS FROM THE PUBLIC
N/A
TAX ASSESSOR/COLLECTOR'S REPORT
Bob Leared presented the Tax Assessor/Collector report. Taxes Receivable 8/31/2005: $16,911.61, adjustments $789.27. Original 2005 Tax Levy: $1,172,903.87, adjustments $74.237.94. Total Taxes Receivable: $1,264,206.86. Prior years taxes collected $5,412.53, 2005 taxes collected $672,645.66. Taxes Receivable at 12/31/2005: $586,148.67. 2005 Receivables: Debt Service $433,803.19; Maintenance $140,692.96. Month of 12/2005: beginning cash balance $93,796.91, total receipts $593,218.39, total disbursements $83,440.42, cash balance at 12/31/2005 $603,574.88. Total Disbursements for month of January 2006 $593,453.40, remaining cash balance $10,121.48. The district is 99.978% collected for 2001 taxes, 99.905 for 2002 taxes, 99.940% for 2003 taxes, 99.292% for 2004 and 53.935% for 2005. Board agreed that no aerial photo of district is needed. Presented to board list of top delinquent taxpayers. Daryl Box inquired about how many taxpayers used the on-line payment option this year. Bob will have the number next month.
Upon motion duly made, seconded and unanimously carried, the board approved the tax assessor/collector's report and payment of the tax bills presented.
FINANCIAL ADVISOR
N/A
OPERATOR'S REPORT
Dusty Lane of Eco-Resources, Inc., the District's operator, reported as to District operations and facilities and presented the December 2005 Operations Report. Total connections were 1494. Meter installations and inspections for Nov 14 - Dec 13: New taps Installed - 10 Abandoned connections - 0; Sewer inspections completed - 2; Builder Inspections completed - 2; Customer Service inspections completed - 0; Net Rental Meter Change - 0. Wastewater treatment; Permitted Average Daily Flow - 3,000,000GPD. The required 7 samples were taken during 12/2005. TCEQ Chemical Analysis: Metals 8/25/99; Radio-Chemicals 08/11/05; Volatile Organic Chemicals 8/11/05; Minerals 8/11/05. Water production: Pumped 17,075,000 at Water Plant #1, Total supplied - 17,075,000, Daily Average - 550,806. Subsidence Information: Estimated number of months available - 0.9, Permit months remaining - 0, Percent of permitted production - 92.77. Water Accountability is at 95% Year to Date. Total Operations Charges $24,976.17. Actual work related expenses - $18,153. Total Current billing - $68,823.34. Total Aged Receivables $23,272.03. Total Accounts Receivables $87,095.37. Facility Checklist completed: Water Plant #1 on 12/27/2005. Inspections Completed: Fire Hydrants on 12/28/2005. Total Deposits for December 2005 $68,182.53. Disconnects/Reconnects income: $375.00. Pull Fees: $50.00. Provided Discharge Monitoring Report, number exceeded all zero. Reported on repairs made and also presented the board with a copy of the Cornerstones M.U.D. Delinquent list. Everyone has been duly notified of situation and it is being addressed. No customer requests.
Upon motion duly made, seconded and unanimously carried, the board approved the operator's report.
ENGINEER'S REPORT
Marvin reported on activities in the district. No new requests. Nothing received from Royal Montreal.
Upon motion duly made, seconded and unanimously carried, the board approved the Engineers report.
BOOKKEEPER'S REPORT
Terry Holland of Myrtle Cruz, Inc., the District's bookkeeper, presented the monthly report. Debt service funds available January 16, 2006 - $2,553,715.20. Total Debt Service Requirements for 2006: $1,349,070.00. Capital projects funds available January 16, 2006 - $138,663.33. General Operating: Previous cash balance December 19, 2005 - $27,280.99, total deposits $97,623.55. Beginning cash balance January 16, 2006 - $123,794.98. General Operating Funds available January 16, 2006 - $1,780,366.38. Included copy of budget for fiscal year ending September 30, 2006, Investment Report and Tex Pool Performance sheet. After discussion, upon motion duly made, seconded and unanimously carried, the board approved said bills and ordered checks issued on the appropriate District accounts in payment thereof.
CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE
The board conducted a hearing on the termination of utility service. The operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the board of directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment. None of the customers on the list were present or have presented any statement on the matter. After discussion, upon motion duly made, seconded and unanimously carried, the board authorized the operator to terminate utility service to the unpaid accounts in accordance with standard procedures.
AMEND WATER & SEWER RATE ORDER
Mark recommended changes to water and sewer rate order based on ECO increases. Motion made to amend rate order. After discussion, upon motion duly made, seconded and unanimously carried, the board authorized the rate order.
CALL DIRECTORS ELECTION
Election will be held in May. Gary and Darryl are up for re-election. Forms are due in April. If more than two running for election we will need electronic voting system. March 13 is the deadline to sign up to be on the ballot. May 13th is election day. Seven days of early voting will begin May 1st. Clerks will be paid $10.00 per hour. Motion made and unanimously carried to hold election on May 13, 2006.
RENEW INSURANCE
Mark gave proposal from current agent (ANCO) to renew insurance. No increase in premium. February 1, 2006 is renewal date. Motion made and unanimously carried to accept ANCO insurance renewal proposals.
CINCO REGIONAL OPERATING COMMITTEE REPORT
Tony gave updates of meeting from Cinco Regional Operating Committee. Dusty gave update on water reduction plan.
AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS OR OTHER DISTRICT LAND
Work in greenbelt almost completed.
PENDING BUSINESS
Doug Knopka gave updated on projects in the district.
After concluding and there being no further business to come before the board, the meeting was adjourned at 7:41 p.m.
_______________________________
Secretary
Attachments: Bookkeeper's Report
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