Minutes January 17, 2005

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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HREF="id398.htm" TARGET="_top" TITLE="Minutes December 19, 2011"><U>Minutes December 19, 2011</U></A></div> <DIV ALIGN="LEFT"></DIV> <div> <B><IMG SRC="21f46600.gif" border=0 width="70" height="96" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" height=355 BGCOLOR="#FFFFFF" TEXT="#080000"> <bR> <div> CORNERSTONES MUNICIPAL UTILITY DISTRICT</div> <div> Minutes of Meeting of Board of Directors</div> <div> January 17, 2005</div> <bR> <div>      The Board of Directors of Cornerstones Municipal Utility District (the “District”) met at 805 Hidden Canyon, Katy, Harris County, Texas at 7:00 p.m. on January 17, 2005, in accordance with the duly posted notice of said meeting, with a quorum of directors present as follows:</div> <div> Tony Garza, President </div> <div> Gary Hughes, Vice President</div> <div> John Irwin, Assistant Secretary</div> <div> Darryl Box, Investment Officer</div> <div> And being absent:</div> <div> E.C. Norris, Secretary </div> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Bob Leared of Bob Leared Interests; Dusty Lane of Eco-Resources, Inc.; Marvin Zahradnik of Landev Engineers, Inc.; Mark Brooks of Young & Brooks; Gregory Sissel of BKD, LLP; and Doug Konopka of Cinco, LTD.</div> <div> The Vice President called the meeting to order at 7:00 and declared it open for such business as might come before it.</div> <div> <B>APPROVAL OF MINUTES</B></div> <div>      After discussion, upon motion duly made, seconded and unanimously carried, the minutes of the December 20, 2004 board meeting were approved.</div> <div> <B>QUESTIONS/COMMENTS FROM THE PUBLIC</B></div> <div> None </div> <bR> <div> <B>CONSIDER AND POSSIBLY AUTHORIZE CORNERSTONE PLACE ENTRANCE SIGNAGE</B></div> <bR> <div>      Tony and John met with Cornerstones HOA.  They are not ready but were receptive of offer to place signage.  Tabled to next month meeting.  No objections.</div> <bR> <div> <B>TAX ASSESSOR/COLLECTOR'S REPORT</B></div> <div>      Bob Leared presented the Tax Assessor/Collector report .  Taxes Receivable 8/31/2004: $44,410.80, adjustments $1,123.05.  Original 2004 Tax Levy: $1,018,601.70, adjustments $248,371.45.  Total Taxes Receivable: 1,312,507.00.  Prior years taxes collected $21,568.47, 2004 taxes collected $787,878.75.  Taxes Receivable at 12/31/2004: $503,059.78.  Month of 12/2004: beginning cash balance $120,226.48, total receipts $708,662.65, total disbursements $105,595.55, cash balance at 12/31/2004 $723,293.58.  Total Disbursements for month of January 2005 $708,331.15, remaining cash balance $14,962.43.  The district is 99.885% collected for 2001 taxes, 99.830% for 2002 taxes, 99.527% for 2003 taxes and 62.186% for 2004.  Informed the board they will be sending out duplicates statement this month.  Upon motion duly made, seconded and unanimously carried, the board approved the tax assessor/collector's report and payment of the tax bills presented. </div> <div>      </div> <div> <B>FINANCIAL ADVISOR</B></div> <div>      N/A</div> <bR> <div> <B>OPERATOR'S REPORT</B></div> <div> Dusty Lane of Eco-Resources, Inc., the District's operator, reported as to District operations and facilities and presented the December 2004 Operations Report.  Total connections for December 2004 were 1487.  Meter installations and inspections for Nov 14 - Dec 13:  New taps Installed - 0; Sewer inspections completed - 0; Builder Inspections completed - 0; Customer Service inspections completed - 1; Net Rental Meter Change - 0. Wastewater treatment; Permitted Average Daily Flow - 3,000,000GPD.  The required 7 samples were taken during 12/2004.  TCEQ Chemical Analysis: Metals 8/25/99; Radio-Chemicals 10/29/02; Volatile Organic Chemicals 10/29/02; Minerals 3/23/04.  Water production: Pumped 14,400,000 at Water Plant #1, Total supplied - 14,400,000, Daily Average - 464,516.  Subsidence Information: Estimated number of months available - 3.4, Permit months remaining - 0, Percent of permitted production - 77.82.  Water Accountability is at 95% Year to Date.  Total Operations Charges $19,054.47.  Actual work related expenses - $8,618.00.  Total Current billing  $49,186.33.  Total Aged Receivables $15,643.21.  Total Accounts Receivables $64,829.54.  Facility Checklist completed: Water Plant #1 on 12/28/2004.  Inspections Completed: Fire Hydrants on 12/15/2004.  Total Deposits for December 2004 $78,027.59.  Disconnects/Reconnects income: $175.60.  Pull Fees: $0.00.  Provided Discharge Monitoring Report, number exceeded all zero.  Reported on repairs made and also presented the board with a copy of the Cornerstones M.U.D. Delinquent list.   Reported they took care of Gordon Edwards problem from last month in which he was questioning a charge for grease trap, which was actually a sample well.  Informed board that Hinze's BBQ was tapped to our line.  Everyone has been made aware of situation and it is being addressed.  </div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the board approved the operator's report.</div> <bR> <div> <B>ENGINEER'S REPORT</B></div> <div> Marvin reported on activities in the district with no new service requests.  He talked to Jennifer Elms, engineer for Brown & Gay.  Starting repairs on trunk line.  Bid went to low bidder.  Tony Garza reported the repair cost numbers given last month were wrong.  Sending revised statement.  Our cost will be $143,877.19 without engineering cost.  The total amount with engineering costs will be $159,798.03.  Report from Cinco plant committee; new aeration system needed.  Estimated cost for our portion is $146,511.03.  This Thursday Tony Garza should have more information and will forward to Mark Brooks.  Will have a special meeting in about two weeks.  Motion made to have someone periodically check progress on repairs to trunk line and to approve the Engineers report.  </div> <div> Upon motion duly made, seconded and unanimously carried, the board approved having someone check periodically on trunk line repairs and the Engineers report.</div> <div> <B>BOOKKEEPER'S REPORT</B></div> <div> Terry Holland of Myrtle Cruz, Inc., the District's bookkeeper, presented the monthly report.  Demand Deposit Investments: Texas State Bank $108,904.82, Texpool $1,077,163.51, interest $1,053.07.  Debt service funds available January 17, 2005 - $2,966,068.33.  Total Debt Service Requirements for 2005: $1,364,020.00.  Capital projects funds available January 17, 2005 - $152,239.07.  General Operating: Previous cash balance December 20, 2004 - $16,171.44, total deposits $78,079.72.  Beginning cash balance January 17, 2005 - $93,275.94.  General Operating Funds available January 17, 2005 - $1,526,072.13.  Included copy of budget for fiscal year ending September 30, 2005, Investment Report and Tex Pool Performance sheet.    Reported Mulch estimate was the same as last year and done in February.  John Irwin indicated we should hold off on the mulch until later in the year and stated there was a greater need to apply ant killer and recommends Top Choice.  He will request a bid for ant killer and get back with the board.  Upon motion duly made, seconded and unanimously carried, the board approved the Bookkeepers monthly report.  After discussion, upon motion duly made, seconded and unanimously carried, the board approved said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B>CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE </B></div> <div> The board conducted a hearing on the termination of utility service.  The operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the board of directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  After discussion, upon motion duly made, seconded and unanimously carried, the board authorized the operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B>APPROVE AUDIT</B></div> <bR> <div>      Greg Sissel of BDK, LLP presented draft of Audit.  He indicated he needs bond ratings from January.  The terms of office for Board members need correcting.  Motion made to review draft and notify Greg of any other changes required.  After discussion, upon motion duly made, seconded and unanimously carried, the board approved the audit subject to any corrections called in to the auditor by board members within the next two weeks.</div> <div> <B>REVIEW INVESTMENT POLICIES</B></div> <bR> <div>      Mark Brooks noted the need for the board to annually review the District's investment policies.  Auditor hasn't recommended any changes in Investment Policy.  Darryl will review.  Tabled to next month's meeting.</div> <bR> <div> <B>RENEW INSURANCE</B></div> <bR> <div>      Mark Brooks presented board with ANCO's proposal to renew the District's insurance policies.  Motion made and approved to renew basic coverages and reject optional coverages, and to review if the board decides to consider changes in the future.</div> <bR> <div> <B>DISCUSS AND POSSIBLY APPROVE NEW CUSTOMER PAYMENT OPTIONS</B></div> <bR> <div>      Still working on this.  Tabled to next month's meeting.</div> <bR> <div> <B>ADOPT RESOLUTION AUTHORIZING USE OF SURPLUS FUNDS FOR CINCO CONVEYANCE SYSTEM SLIP LINING PROJECT</B></div> <bR> <div>      Trunk line repair will cost more.  Approved resolution with change in amount of District's share.</div> <bR> <div> <B>CONSIDER AND POSSIBLY APPROVE FIRST AMENDMENT TO THE RESTATED CINCO REGIONAL SEWAGE TREATMENT PLANT AGREEMENT</B></div> <bR> <div>      Deferred/Tabled.  Waiting on attorney for Cinco plant.</div> <bR> <div> <B>AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS OR OTHER DISTRICT LAND</B></div> <bR> <div>      John Irwin received an estimate from Advanced in the amount of $150.00 to remove graffiti from Greenbelt.  Motion made for the M.U.D. district to pay for cleaning of graffiti.  Vote was 3 yes from Tony Garza, John Irwin and Gary Hughes and 1 abstain from Darryl Box.  After vote board approved the cleaning of graffiti.</div> <bR> <div> <B>PENDING BUSINESS</B></div> <bR> <div>      None</div> <bR> <div> After concluding and there being no further business to come before the board, the meeting was adjourned at 8:02 p.m.</div> <bR> <bR> <div>                               _______________________________</div> <div>                                         Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>