Minutes November 15, 2004

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=125 BGCOLOR="#996699" TEXT="#080000" bgproperties="fixed" background="1da467d1erlcll.gif"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Cornerstones Municipal Utility District</B></FONT><B>     </B><B>|     </B><A HREF="index.htm" TARGET="_top" TITLE="Cornerstones Municipal Utility District"><U><B>home</B></U></A></div> <div> back to<B>  </B><A HREF="id27.htm" TARGET="_top" TITLE="Archived Minutes"><U><B>Archived Minutes</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=190 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <A HREF="id190.htm" TARGET="_top" TITLE="Minutes January 19, 2004"><U>Minutes January 19, 2004</U></A></div> <div> <A HREF="id196.htm" TARGET="_top" TITLE="Minutes February 16, 2004"><U>Minutes February 16, 2004</U></A></div> <div> <A HREF="id197.htm" TARGET="_top" TITLE="Minutes March 15, 2004"><U>Minutes 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present as follows:</div> <div> Tony Garza, President - arrived at 7:05</div> <div> Gary Hughes, Vice President</div> <div>                              E.C. Norris, Secretary </div> <div>               John Irwin, Assistant Secretary</div> <div> Darryl Box, Investment Officer</div> <div> And being absent:</div> <div>                               None </div> <div> Also present were Kathie Naumow, Recording Secretary; Terry Holland of Myrtle Cruz, Inc.; Dusty Lane of Eco-Resources, Inc.; Bob Leared of Bob Leared Interests; Marvin Zahradnik of Landev Engineers, Inc.; Mark Brooks of Young & Brooks; Doug Konopka of Cinco, LTD.; and resident Tony Adams. </div> <div> The Vice President called the meeting to order at 7:02 and declared it open for such business as might come before it.</div> <div> <B>APPROVAL OF MINUTES</B></div> <div>      After discussion, upon motion duly made, seconded and unanimously carried, the minutes of the October 18, 2004 board meeting were approved.</div> <div> <B>QUESTIONS/COMMENTS FROM THE PUBLIC</B></div> <div> No questions from the public. </div> <bR> <div> <B>CONSIDER AND POSSIBLY AUTHORIZE CORNERSTONE PLACE ENTRANCE SIGNAGE</B></div> <bR> <div>      Tony Adams, President of the Cornerstones HOA want to utilize approximately 8 sq. ft./small area in the greenbelt for secondary signage for subdivision and a small No Soliciting sign 18in. x 12in.   They have solicited bids and should have detailed plans in 30 - 60 days.  Tabled to next month's meeting.</div> <bR> <div> <B>TAX ASSESSOR/COLLECTOR'S REPORT</B></div> <div>      Bob Leared of Bob Leared Interests, Inc., the District's tax assessor, reported as to the status of District's tax collections.  Taxes Receivable 8/31/2004: $44,410.80, adjustments $1,123.05.  Original 2004 Tax Levy: $1,018,601.70, adjustments $239,479.00.  Total Taxes Receivable: 1,303,614.55.  Prior years taxes collected $9,857.32, 2004 taxes collected $0.00.  Taxes Receivable at 10/31/2004: $1,293,757.23.  Month of 10/2004: beginning cash balance $19,940.86, total receipts $8,988.56, total disbursements $2,950.13, cash balance at 10/31/2004 $25,979.29.  Total Disbursements for month of November 2004 $3,356.26, remaining cash balance $22,623.03.  The district is 99.483% collected for 2001 taxes, 99.653% for 2002 taxes and 99.323% for 2003 taxes.  Upon motion duly made, seconded and unanimously carried, the board approved the tax assessor/collector's report and payment of the tax bills presented. </div> <bR> <div>      Bob asked the board if they would like an aerial photo of the district.  The board said they received on last year and every two years would be fine.  Bob also informed the board that he will not be at the December 20, 2004 meeting.  He will send the report to the board.</div> <bR> <div> <B>FINANCIAL ADVISOR</B></div> <div>      N/A</div> <bR> <div> <B>OPERATOR'S REPORT</B></div> <div> Dusty Lane of Eco-Resources, Inc., the District's operator, reported as to District operations and facilities and presented the October 2004 Operations Report.  Total connections for October 2004 were 1487.  Meter installations and inspections for Sep 14 - Oct 13:  New taps Installed - 0; Sewer inspections completed - 1; Builder Inspections completed - 0; Customer Service inspections completed - 1; Net Rental Meter Change - 0. The required 7 samples were taken during 10/2004.  TCEQ Chemical Analysis: Metals 8/25/99; Radio-Chemicals 10/29/02; Volatile Organic Chemicals 10/29/02; Minerals 3/23/04.  Water production: Pumped 23,109,000 at Water Plant #1, Total supplied - 23,109,000, Daily Average - 745,451.  Subsidence Information: Estimated number of months available - 4.6, Permit months remaining - 2, Percent of permitted production - 68.16.  Water Accountability is at 94% Year to Date.  Total Operations Charges $17,984.43.  Actual work related expenses - $11,483.00.  Total Current billing  $67,167.99.  Total Aged Receivables $16,673.12.  Total Accounts Receivables $83,841.11.  Facility Checklist completed: Water Plant #1 on 10/21/2004.  Inspections Completed: Fire Hydrants on 6/7/2004.  Total Deposits for October 2004 $60,950.91.  Disconnects/Reconnects income: $100.00.  Pull Fees: $0.00.  Provided Discharge Monitoring Report, no parameters exceeded - all zero.  Reported on repairs made and also presented the board with a copy of the Cornerstones M.U.D. Delinquent list.</div> <bR> <div> Upon motion duly made, seconded and unanimously carried, the board approved the operator's report and authorized repairs on plant.</div> <bR> <div> <B>ENGINEER'S REPORT</B></div> <div> Marvin reported open bids on trunk line project.  Presented board with four bids from Brown & Gay for review on entire project.  No recommendations have been made.  After review of the bids motion was made, seconded and unanimously carried to authorize Tony Garza to approve award of contract and to authorize our share of the repair cost pending engineer's recommendation.  Doug Konopka informed board that one sale has fallen though and other sales are in the works.</div> <div> Upon motion duly made, seconded and unanimously carried, the board approved the Engineers report.</div> <div> <B>BOOKKEEPER'S REPORT</B></div> <div> Terry Holland of Myrtle Cruz, Inc., the District's bookkeeper, presented the monthly report.  Debt service funds available November 15, 2004 - $2,369,144.25.  Total Debt Service Requirements for 2005: $1,364,020.00.  Capital projects funds available November 15, 2004 - $265,675.74.  General Operating: Previous cash balance October 18, 2004 - $27,470.29, total deposits $60,997.69, beginning cash balance November 15, 2004 - $75,430.82.  General Operating Funds available November 15, 2004 - $1,273,977.90.  Included copy of budget for fiscal year ending September 30, 2005, Investment Report and Tex Pool Performance sheet.  Informed the board that Mary Jarmon will not attend meetings for a while.  She is working in the office at this time.  No Debt service due until 4/05.  Upon motion duly made, seconded and unanimously carried, the board approved the Bookkeepers monthly report.  After discussion, upon motion duly made, seconded and unanimously carried, the board approved said bills and ordered checks issued on the appropriate District accounts in payment thereof.</div> <bR> <div> <B>CONDUCT HEARING ON TERMINATION OF WATER AND SEWER SERVICE </B></div> <div> The board conducted a hearing on the termination of utility service.  The operator presented a list of delinquent utility accounts that were delinquent by more than 60 days and reported that the customers have been given written notice 10 days prior to this meeting and the opportunity to appear before the board of directors to explain, contest or correct the utility service bill and to show reason why the utility service should not be terminated for nonpayment.  None of the customers on the list were present or have presented any statement on the matter.  After discussion, upon motion duly made, seconded and unanimously carried, the board authorized the operator to terminate utility service to the unpaid accounts in accordance with standard procedures.</div> <bR> <div> <B>DISCUSS AND POSSIBLY APPROVE NEW CUSTOMER PAYMENT OPTIONS</B></div> <bR> <div>      Dusty informed the board that possibly in January they will be ready to offer other payment options (i.e. on-line checks, pay by phone, credit card and in store).  John Irwin met with Tony Griffith and programmer.  It is possible to break out the EMS fee on statements.  Will get sample for board to review.</div> <bR> <div> <B>CONSIDER AND POSSIBLY APPROVE FIRST AMENDMENT TO THE RESTATED CINCO REGIONAL SEWAGE TREATMENT PLANT AGREEMENT</B></div> <bR> <div>      Tabled to next month.  Waiting on amendment.</div> <bR> <div> <B>AUTHORIZE ANY NECESSARY ACTIONS WITH RESPECT TO GREENBELT TRACTS OR OTHER DISTRICT LAND </B></div> <bR> <div>      Discussed graffiti on brick wall in the greenbelt.  Problem will be presented to the Chesterfield HOA for cleaning and repair.  West Harris County Regional Water Authority meeting will be Thursday at 6:30.  </div> <bR> <div> <B>PENDING BUSINESS</B></div> <bR> <div>      N/A  - Tony Garza gave out information on the AWBD conference, which is to be held January 28-29 in Austin.  The Cinco Regional Board  annual covered dish Christmas Party will be December 9th at 5:30 in the M.U.D. building.  Motion made to approve purchase of chips and dip for the party.  With a vote of 4 yes to 1 no (Darryl Box voted no) the board authorized the purchase of chips and dip.</div> <bR> <div> <B>TAX ASSESSOR PERFORMANCE REVEIW</B></div> <div>      </div> <div> Board is pleased with the performance of the tax assessor and no problems have been reported. </div> <bR> <div> After concluding and there being no further business to come before the board, the meeting was adjourned at 8:05 p.m.</div> <bR> <div>                               _______________________________</div> <div>                                         Secretary</div> <bR> <div> Attachments:     Bookkeeper's Report</div> <bR> <bR> </td> </tr></table></body>